Permissions Management

Secure your company’s content with simplified permissions management

Keep your content in the right hands without overloading employees with unnecessary information

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What can you restrict with viewing permissions?

Grant employees access to exactly what they need — nothing more, nothing less

Don’t overload your employees with information they don’t need. Using permissions management, you provide your employees access to view and edit appropriate processes depending on their roles.

It’s the Goldilocks Complex — give your employees the “just right” amount of access. And the permissions are simple to manage and don’t take long to set up.

Watch the video!

What can you restrict with viewing permissions?

Powerful permissions simplified

Your team is made up of different roles and partners outside of the company. With permissions management, provide them access to the content they need.

Control access
Manage authoring permissions
Differentiate roles
Simplify the sign-on process

1 Control access to your content

Too much information can be overwhelming and distracting for employees. Cut down the clutter by controlling access to your content with flexible viewing permissions. Employees won’t see information that doesn’t matter to them.

For example you can give a user access to an entire manual, or just a few articles in that manual.

2 Manage authoring permissions

Get everyone involved with flexible authoring permissions. Differentiate between authors and administrators. This allows employees with lower access levels to edit articles while still authorizing admins access to a wider range of materials.

You can allow some users to have full publishing rights, allow others to contribute content but not publish, or even give them review-only permissions.

3 Differentiate roles

Setting up permissions for who gets access to which articles can take hours. Simplify the process by determining who gets to see which pages according to their role in the company.

You can even set up groups that differentiate between employees, partners, customers, and consultants.

4 Simplify the sign-on process with single sign-on

No more forgetting passwords. By using single sign-on, employees are able to log into ScreenSteps through your already existing user management system (i.e. Azure Active Directory, GSuite, Salesforce, Okta, OneLogin, or any other applications that support SAML).

FAQs

Do you integrate with an active directory?

How can I add users?

Do you support SCIM?

How granular are the viewing permissions?

How granular are the authoring permissions?

Need help planning your user permissions strategy?

Make your migration to ScreenSteps easier. Our support team can help you develop a strategy for authenticating and managing your users and permissions.

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Stop wasting time with clunky, outdated, and ineffective authoring tools. Create a knowledge hub that your employees will actually enjoy using.

Get a Live Demo

Secure your company’s content with simplified permissions management

Grant employees access to exactly what they need — nothing more, nothing less

Powerful permissions simplified

1

Control access to your content

2

Manage authoring permissions

3

Differentiate roles

4

Simplify the sign-on process with single sign-on